Office Manager/Personal Assistant (part-time), potential for Admin and Architectural Assistance (full-time) – San Clemente, CA, US | Jobs

FoxLin Architects

San Clemente, CA, USLocation:
Wed, Sep 22 ’21Posted on:

Foxlin is an award-successful architectural workplace with a various vary of native and worldwide initiatives. We are wanting for somebody to assist with administrative duties together with however not restricted to submitting, accounts receivable/payable, HR, payroll, bookkeeping/tax prep, checking electronic mail, managing accounts, managing properties/property, operating errands, journey planning, laser scanning of properties, purchasing, information analytics, purchasing, advertising and marketing/social media, and way more. The pay is commensurate with expertise and the situation is in stunning San Clemente. Administrative work is probably going half-time. Should the candidate need full-time work, then an architectural background could be a plus. 
See our work at: 
Job Description
+ Assist in managing workplace funds, contracts, accounts payable/receivable, billing, and coordination with accountant
+ Assist in sustaining workplace services, provides & tools, {hardware}/software program
+ Assist in HR actions, payroll, and auditing
+ Answer telephones, handle mail
+ Assist with information entry, information analytics
+ Assist with Time Management, together with one’s personal time and the time of others
+ Assist in enterprise improvement, together with supporting direct enterprise improvement outreach, proposals, contracts, and coordinating social media
+ Assist in public relations / advertising and marketing on behalf of the workplace, together with partaking publishers, editors, and curators in addition to social media and web site improvement
+ Assist in sustaining workplace course of logs and manuals
+ Manage properties/property
+ Aid with As-Built Drawings
+ Run Errands 
+ Assist with different companies as wanted
+ Self-starter, pushed to tackle greater than anticipated and work in a quick-paced, quickly altering, entrepreneurial atmosphere
+ Motivated to be taught rapidly and enhance as knowledgeable
+ Detail-oriented, organized, exact, and dependable
+ Excellent collaborator and staff participant with glorious improvisation, and downside-fixing expertise. Excellent verbal and written communications expertise.
+ Enthusiastic, optimistic, compassionate, and supportive of others
+ Knowledge of administrative and clerical procedures and techniques similar to MS Office, managing recordsdata and data, designing varieties, and different workplace procedures and terminology
+ Knowledge of digital tools, and pc {hardware} and software program, together with purposes
+ Knowledge of ideas and processes for offering buyer and private providers
+ Knowledge of workplace administration techniques and procedures
+ Outstanding organizational and time administration expertise
+ Ability to multitask and prioritize each day workload
+ High School diploma
+ 1-2 years of earlier work expertise
Preferred Skills or Traits
+ Outstanding social expertise 
+ Knowledge of Adobe Creative Suite
+ Adept with Social Media
+ College Degree
+ Up-to-date with newest workplace devices and purposes
+ Knowledge of Construction/Architecture/Engineering Industry
+ Background in Architecture, Ability to handle initiatives 
+ Knowledge of Mandarin Chinese could be a plus, however definitely not anticipated

Salary & Hours
Salary is commensurate with expertise. Hours are versatile however possible would require 10-20 hours/week for admin work, extra if the candidate can tackle extra duty.
To Apply 
Please ship your resume, availability, cowl letter, references (if out there), and desired wage vary, and in case you are wanting for full or half-time work. We look ahead to listening to from you.

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